Thursday, November 15, 2018

What type of Procrastinator are you?

Does this sound all too familiar: deadlines are looming, nothing's been done, and you're binging on YouTube and Facebook. But putting off work doesn't mean that you're lazy. Procrastination reveals our hidden anxieties and self-destructive habits.

Daredevil: You like to live dangerously, only starting work when the deadline is looming. You think you show grace under pressure, but the end result is rushed work that's full of errors.
Tips: Get organized. Set yourself tighter deadlines and use the adrenaline rush productively while managing your team (or self) - self-regulate with penalties for not meeting these targets, e.g skip lunch, leave office late.

Self-Saboteur: You're your own worst enemy, putting obstacles in your path to stop yourself working. That way, you can say it's not your fault - rewarding yourself for a job left undone.
Tips: Plan for obstacles. List potential obstacles to getting things done ahead of time, and plan countermeasures, e.g: "Whenever I check Facebook, I take a short break."

Ostrich: You like to stick your head in the sand and ignore the tasks at hand - avoiding having to make decisions. If you don't make a decision, then you don't risk falling or being judged.
Tips: Self-talk confidently. Notice how you are talking to yourself when procrastinating. Think positively - instead of "I can't", say "I will".

Chicken: With so many choices, how are you supposed to decide? By the time you've made up your mind, it's too late. You feel like you may as well put it off and let someone else choose.
Tips: Swiss-cheese the big tasks. Handle the biggest tasks first by breaking them down into smaller manageable ones. Devote small amounts of time and achieve as much as you can in each to boost your momentum.

Perfectionist: You'll settle for nothing less than perfection - which is essentially impossible. You're ruled by what others think of you, delaying work until you can be sure other people won't criticize it.
Tips: Keep it real. Set yourself reasonable targets that you know you can manage and do your best to meet them. Perfection is impossible, but you can learn from mistakes.

source: additudemag

Tuesday, October 23, 2018

Secrets for mastering Time Management

1. Declutter. Declutter your desk, your inbox, your task list, and your life.

2. Plan. Plan out your work day and stick to it (check off accomplished tasks as you go.) Use TASKPAD for this purpose.

3. Prioritize. Rank your tasks in terms of priority and align them with your job demands, your goals and management by objectives (MBOs).

4. Be effective. It's not a race. Don't try to be the most efficient; try to be the most effective.

5. Focus. Focus on the 'vital few' rather than on the 'vital many'. Your mobile games can wait.

6. Finish the job. Develop your 'finishing instinct' - when you get to a task, complete it no matter what. Simply defined as commitment.

7. Stop procrastinating. Most people tend to tackle easy tasks first and push out the difficult ones - don't fall into this trap!. Don't delay important tasks.

8. Stay organized. Once you get organized, stay organized.

In summary, learned several new ways to become more organized and efficient with your time.

Some of the steps were to declutter your life and plan how you are going to do things. From there it is good to prioritize. If you have your priorities in order it will be easier to move on to the next step and be effective.

Being effective means not focusing on how others are doing things, go your own pace that works best for you to get things done. Once you know how to be effective you can focus on that so that the job stays at a manageable level.

Now that your task is effectively planned and focus on it is important to finish it.

Don’t procrastinate and favor tasks that seem easier they all need to be done. If you can manage using these techniques you just need to keep them in motion to stay organized.

Related reading:

How to be good at Multitasking

We need Continual Improvement but How?

source: everwise

Monday, September 3, 2018

How successful business started

People mostly admired how certain business is so successful. What they are not aware of is that some of those businesses went through some tough times, really tough times.

However, business is usually started when the co-founders or owners came with some ideas to solve their own problem or someone else problem. Some ideas take times to be recognised and accepted. Only then the business can have some monetary return.

How AIRBNB Started: ideas to rent, got rejected by investors.

How ALIBABA Started: connecting with people

How ANGRY BIRDS Started: made a lot of games but all failed, never give up.

How LINKEDIN Started: professional social network, invite close contacts

How PINTEREST Started: side project, just do it -- without plan, switched ideas

How UBER Started: from file sharing, to car sharing

Related post:

Building A Company Brand and Product Brand

Friday, August 17, 2018

Forget pressure, think positive

Create meaningful, purposeful fulfilling lives for yourselves and learn how to use that to make an impact and a positive difference in the lives of others.

Related articles:

10 Things that require ZERO talent

Thursday, July 19, 2018

IT Security - How to Spot a Phishing Email - Part 2

You received an email from someone claiming that your office email is BLACKLISTED and required you to click a button to confirm. Is this for real ?

STOP. Don't click. First, read the lines. Email service provider (the hosting company) do not simply blacklist your email account. That job is done by your email Administrator (usually someone from your IT Department).

Secondly, if you are a normal email user, there is absolutely no reason for your email account to be marked as a problematic account, unless you have been using it to spam other people.

Next, hover your mouse on top of the Confirm button and observe the link. The above example shows a link came from "". Is the URL sounds familiar to you? If NO, then it is obviously a scam, a phishing email trying to lure you their site and probably try to get you to reveal some sensitive information (e.g ID/password, credit number).

No further action should be taken on your part other than to delete the email and report the matter to your IT Department.

Even if your email account is suspended, the email Administrator will contact you directly. So it doesn't make any sense to receive an email from a stranger.

Going further, your IT Department will investigate further to confirm the URL from the email. The image below shows the result. The URL is a dangerous site.

On a side note, it also beneficial to install a Firewall to protect your local network. You may contact us for further details on IT Security.

Related links:

IT Security - How to Spot a Phishing Email - Part 1

Penview Mobile App commercial by Pasti Nyala

We did a short commercial on Penview Mobile App. This mobile app allows you to do a room booking, request stuff and check your member points.

Penview App is available for both Android and iOS.

Monday, June 18, 2018

Signs of a Dysfunction team

Creating a team is easy. Molding them into an effective team can be very challenging. And once you have a dream team, it can be destroyed in an instant. So watch out for signs of a Dysfunction team before it is too late.

1. Absence of trust

Team members are afraid to be vulnerable with each other. They're not willing to admit they may have made a mistake, not delivering or don't have answers.

The fix: Building trust takes time, but leaders should use tools to help the teams learn more about each other and grow their trust. Leaders can demonstrate their own vulnerability as an example to the team.

2. Fear of conflict

Team members hold back from expressing their opinions and are reluctant to engage in healthy debate.

The fix: Remind team members that conflict is healthy and encourage them to focus on the ideas or solutions, not the problem or people. Where possible, allow conflicts to resolve organically and demonstrate the desired behavior.

3. Lack of commitment

Because they are afraid of conflict, team members can be reluctant to buy in to decisions and commit to them.

The fix: Set clear deadlines and expectations. Encourage the team to close off and resolve outstanding issues and make their own commitments to achieving results.

4. Avoiding accountability

People don't take personal responsibility - or hold others accountable - for delivering results and may miss goals and deadlines.

The fix: Make goals and commitments public and ensure clarity around personal responsibilities. Monitor progress consistently and help team members identify and overcome blockers.

5. Inattention to results

Team members are less interested in team results than their own personal agenda, career enhancement, and achievements.

The fix: Ensure that results are shared publicly and attributed to all the team members rather than a few individuals. Reward desired results and reinforce the importance of holistic approach from the team.

Credits: Patrick Lencioni, ArcTree